Privacy Policy

Effective Date: 26 December 2025

1. Introduction

ElectionPools.org (“the Platform”, “we”, “our”, “us”) is committed to protecting privacy, personal data, and informational security. This Privacy Policy explains how data is collected, used, stored, and protected when users access or interact with the Platform and its connected services.

This Policy applies globally and is designed to comply with applicable international, regional, and local data-protection laws, including the GDPR where applicable.

2. Scope of This Policy

This Privacy Policy applies to: Visitors and passive users. Registered or submitting users. Contributors, analysts, observers, and researchers. Users of connected or affiliated platforms under ElectionPools.org By using the Platform, you acknowledge and accept this Privacy Policy.

3. Data We Collect

3.1 Information You Provide Voluntarily

We may collect information you choose to submit, including:Name or alias (if provided),Email address (if provided). Submitted reports, documents, or content, Communications with the Platform. You are not required to submit personal data to browse the Platform.

3.2 Automatically Collected Information

We may collect limited technical data, including:IP address (where legally permitted). Browser type and device information. Access timestamps, Security and performance logs. This data is used strictly for security, performance, and integrity purposes.

4. Purpose of Data Processing

We process data only where lawful and necessary, including to: Operate and secure the Platform. Review and moderate submitted content. Analyse election-related information for civic and research purposes. Detects misuse, abuse, or security threats. Comply with legal obligations. We do not use personal data for political campaigning, profiling, or targeted advertising.

5. Legal Basis for Processing (GDPR Alignment)

Where GDPR applies, processing is based on:User consent (where provided), Legitimate interests (platform security, integrity, research), Legal obligations, Public-interest and civic transparency purposes.

6. Data Minimisation & Privacy by Design

ElectionPools.org applies privacy-by-design and privacy-by-default principles, including: Collecting only necessary data, Limiting data access to authorised personnel. Purpose limitation. Secure storage practices

7. User-Generated Content & Personal Data

Users are responsible for ensuring that submitted content: Does not unlawfully include personal data of others. Does not violate privacy, confidentiality, or court orders. The Platform reserves the right to redact, restrict, or remove personal data where necessary to protect privacy or comply with law.

8. Data Sharing & Disclosure

We do not sell personal data.

Data may be disclosed only: Where required by law or lawful authority, To protect platform integrity or public safety, To trusted service providers under confidentiality and data-processing agreements, All disclosures are limited to what is legally necessary.

9. International Data Transfers

As a global platform, data may be processed or stored across jurisdictions.
Where required, appropriate safeguards are applied to ensure lawful international data transfers.

10. Data Security

We apply reasonable technical and organisational safeguards to protect data. However:No system is 100% secure, We are not liable for third-party breaches, We are not responsible for user-side security failures (e.g. compromised devices or credentials). Security is a shared responsibility.

11. Data Retention

Data is retained only for as long as necessary to: Fulfil civic and research purposes, Meet legal and compliance obligations, Maintain platform integrity, Data may be anonymised or deleted when no longer required.

12. User Rights

Depending on jurisdiction, users may have rights to: Access their data, Request correction or deletion, Restrict or object to processing, Withdraw consent (where applicable), Requests may be subject to legal limitations and verification.

13. Children’s Data

The Platform is not intended for children under 16 (or the applicable age in your jurisdiction). We do not knowingly collect children’s personal data.

14. Changes to This Privacy Policy

We may update this Privacy Policy to reflect legal, technical, or operational changes.
Continued use of the Platform constitutes acceptance of the updated Policy.

15. Contact

For privacy, data-protection, or compliance enquiries, contact:
legal@electionpools.org

⚖️ Important Notice

ElectionPools.org is a civic transparency and election-oversight platform, not a political actor, election authority, or data broker.